Convention housing is more cost-effective when you can fill hotel rooms. If your delegation can’t fill a room with 2-4 delegates on its own, let the national office help with its room-sharing program. A Shared Double housing arrangement differs from a room reservation you make yourself because the national office works directly with the hotel on these. By pre-paying these arrangements, Alpha Chi can guarantee your chapter pays for only one-half of the room—even if we don’t find another student to share/pay for the other half of the room or if the assigned roommate fails to attend the convention. At the hotel, these students will check in with their photo ID and confirmation number and should not have to provide a credit card for incidentals, as Alpha Chi is guaranteeing these rooms, in trust, for the convenience of your chapter.
The fee for 2023 Shared Doubles registration will be $88 per person per night; reservations will open in early January and be due with payment by Feb. 28. Delegates wishing to use Shared Doubles will be required to show proof of full-dose COVID-19 vaccination. Requests for refunds or changes to Shared Doubles will be accommodated through Feb. 28.
Suppose your chapter is bringing 5 male undergraduates to the convention. Whether you fill 1 room with 4 males or 2 rooms with 2 males each, you’d still have 1 male without housing. If so, you can register him in a Shared Double during online registration by pre-paying his 1/2 of the room rate when you pay your convention registration fees. The national office will assign him to a room with another male undergrad from another college.
An advisor should not register a student in Shared Double housing unless the student has agreed to the following:
As a general rule, graduate students and alumni may not be placed in the Shared Doubles program. Call the office if you have any questions.
The Clyde Hotel’s check-in time is at 4:00, and check-out is at 11:00 a.m. Once a student is sure that no incidentals have been mistakenly charged to the room, they’re ready to go. If for some reason there is a billing dispute or issue at check-in or check-out, ask the hotel staff to phone an AX meeting planner.